July 31, 2010

Video- How to keep a track of what you need to do in Gmail. Tasks Management

Tasks lets you manage your to-do list while you're on the go. You can create lists of things you need to get done and check off tasks as they're completed.

If you have a supported device, just go to http://gmail.com/tasks in your phone's web browser to access Tasks

Just click and type to add new tasks, set due dates or add notes, and (most satisfyingly) check them off as you're done. Your task list stays up to date no matter how you access it. It's a simple list that's with you everywhere you go.

Using Tasks in Gmail

To get started, just click the Tasks link under Contacts, on the left side of the screen.

To enter tasks, just click in the Tasks window and start typing just like you would in a word processor. Once you've typed in a task, press Enter to create another one, or use the + button at the bottom of your list.

Here are some of the options available to you in Tasks:

  • Create a task about a Gmail message using the keyboard shortcut Shift + T, or by choosing Add to Tasks from the More options menu in your Gmail conversation.
  • Switch between existing lists or create new ones using the List icon in the bottom right corner.
  • Create "subtasks" by using Tab to indent them, and Shift + Tab to move them back.
  • Move tasks by grabbing them to the left of the check mark and dragging them up and down.
  • Add new tasks to the middle of a list by clicking at the beginning or end of an existing task and pressing Enter.
  • Check off Tasks when you're done, and use Actions > Clear completed to hide them. Don't worry, you can still view them later!
  • Print your tasks by clicking Actions and selecting Print task list.

Store any information you want! Tasks is designed to help you keep track of things you need to do, but you can still use it for any listing actions you want, such as making a grocery list or outlining a paper. You can create as many lists as you need to organize your information.

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